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Bids and Proposals Director

Location: Connaught
Reference no. : 1574
Date added: 20/03/2019
Salary: €Neg



Bids and Proposals Director


This position is responsible for managing the Bids and Proposals Team in the performance of their duties. For coordinating the Bid Team activities and managing their workload to meet the needs of the business.  The individual will maintain an overview on tenders and project portfolio, coordinating and prioritising them together with the team if required.  In addition to the team management responsibility, this role encompasses being a working Bid Manager contributing to the Bid Teams output.


Duties and Responsibilities:

·         Manage the overall process and preparation of bids/proposals for opportunities with new and existing customers.

·         Analyse, evaluate and judge on new Tender opportunities together with relevant team members (including but not limited to - Bid Team, Regional Sales, Product Marketing, Systems, individual relevant stakeholders).

·         Ensure that Risk Assessment and Risk Management is conducted for all relevant opportunities and make them measurable and define mitigation strategies to eliminate, reduce or avoid risks.

·         Work with the bid manager and appropriate colleagues within the company to ensure concerns and risks are communicated and addressed.

·         Manage the mutual decision for qualifying (or not) an opportunity and define the strategic approach towards the proposal.

·         Liaise with Product management, credentials and systems to define solutions that meet the specific tender request to ensure a response to the tender/customer requirements adequately.

·         Ensure and coordinate the needed activities and creation of documents so that all necessary information to prepare and participate in tenders/submit proposals are available.

·         Request project specific quotes from suppliers and subcontractors in conjunction with Supply Chain team.

·         Ensure the projects and product costs are validated with the appropriate owners

·         Ensure sales prices are aligned and validated and approved with regional sales, Head of Sales, Head of BU Finance and Managing Director, dependent of the guidlines

·         Together with the Bid Team (and other functions) shall continuously improve bid management processes or developing new concepts to improve the timeline for tenders and the support of customer.

·         Ensure proper and up to date communication within the business stakeholders

·         Keep abreast of latest products, legal and market requirements and trends as well as an overview (as far as possible) on competitors&rsquo products and prices in the corresponding areas.

·         Be informed about relevant basic and specific business standards, guidelines processes and laws.

·         Attend customer and supplier meetings as required, organise and manage bid and tender meetings.

·         Attend trade shows, team and internal meetings as required.

·         Analysis of proposed contracts with suppliers to identify legal and commercial areas for concern or risks that require addressing or mitigation

Education and/or Experience

·         Higher technical education and degree.

·         Technical degree with minimum 5 years (recommended) working experience.

·         Must have strong analytical, numerical and organizational skills.

·         At least 5 years of experience in government Tender and Bid Management, Bid Response, solution and/or service orientated business

·         Experience of developing and managing cost models

·         Ability to work in a team.

·         Knowledge of business law would be an advantage

·         Excellent written and spoken English required. Additional languages desired (preferably Spanish and/or French).

·         Ability to read and interpret technical journals, specifications, international technical standards, etc.

·         Proficient in MS Office applications, such as Word, Excel, PowerPoint, etc.






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