Account Payable Analyst
As part of the Finance Team your role is to manage the EMEA region Account payable function and to also manage associated Travel and Expenses policy, Concur, Credit card and expenses systems and all activities associated with the account payable function including the co-ordination of the AP Team with the Shared Services Team.
·         The accounts payable (AP) team will have daily coordination with the Financial Shared Services (FSS) function, organize monthly calls, issue agendas for calls and minutes after the calls and follow up on action items.
·         Coordinate the payments runs with AP FSS and issue the schedule each quarter.
·         Review all AP batches of invoices processed by AP FSS and request any necessary corrections prior to approval.
·         Review all AP ageings and have items processed in a timely manner with AP FSS.
·         Review the creditors reconciliations produced by AP FSS and ensure that any missing invoices are requested.
·         Review the outstanding invoice reports issued by AP FSS on a bi-weekly basis and ensure that AP FSS follow up on all actions required to have these invoices processed.
·         Ensure all new suppliers bank details are verified as per the TOL (Transitions Optical Limited, Ireland) supplier fraud prevention policy.
·         Deal with any payment allocation issues from suppliers and follow-up with FSS purchasing on any issues with purchase orders.
·         Answer all supplier/employee queries in a timely manner.
Processing of all travel expenses (T&E) in accordance with the travel policy for the Irish site, Paris office and commercial teams and liaising with managers on any expenses approved outside the policy·
Management & monitoring of the credit card facility for both expenses and purchased cards.
·         Management & monitoring of the credit card facility for both expenses and purchased cards.
·         Prepare the Irish VAT  3 returns, VIES and Intrastat Return and upload on ROS
·         Co-ordinate Netherlands(NL) VAT report with Taxback.com for the Monthly VAT returns for the distribution centre in NL
·         Prepare monthly VAT reconciliations for all VAT types
·         Co-ordinate any VAT reclaims for travel expenses and foreign VAT invoices with Taxback.com
·         Monitor any changes to goods flows and legislation that require current changes to the way VAT, VIES and Intrastat returns are prepared.
·         Ensure that all travel expenses are accrued at month- end
·         Test and Implement any changes to AP systems as a result of changes to the business requirements, changing banks, legalisation changes, MFG (accounts system) projects.
·         Understand implications of changes made to systems and the effect they have on postings/ links to other systems.
·         Manage any Requests for Auditors as required.
·         Complete any reports as required for global finance, budgets from concur etc
·         5 years accounts experience, preferably within a multi-national environment.
·         Accountancy qualification an advantage (part-qualified/accounting technician) desirable
·         Working with a shared services function an advantage
·         Competent in Microsoft office (strong excel skills required)
·                  ·          Excellent attention to detail.
·                 ·         Communication skills &ndash clear and concise.
·                 ·         Drive for results.
·                 ·        Customer focus.
·                 ·  Personal learning.